People coordinator, Workday specialist

Who We Are

VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world’s leading creative companies, including the WARC Creative 100. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore.

VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel.

For more information, please visit www.vml.com and follow along on LinkedIn #WeAreVML.

Your role in a nutshell

As a People Coordinator, you’ll support VML’s People & Culture team across Australia, with a particular focus on Workday, our core HRIS. You’ll play a key role in managing and optimising the system, maintaining accurate employee data, streamlining HR processes and ensuring people information is reliable, consistent and accessible across the business.

Working across the employee lifecycle, you’ll support Workday administration, reporting, system updates, data integrity and process improvements, while partnering with the wider People & Culture team to make everyday HR processes more efficient. This is a hands-on role for someone who enjoys working with HR technology, solving problems and finding smarter ways to manage people data and systems.

This is a part-time, fixed-term contract role suited to someone who is detail-oriented, tech-savvy, curious and proactive, with an interest in HRIS optimisation, automation and improving the employee experience.

Key Responsibilities

• Administer and optimise Workday, ensuring accurate employee data and efficient HR processes.
• Manage Workday transactions across the employee lifecycle, including onboarding, changes and off boarding.
• Maintain data integrity, reporting, audits and compliance requirements.
• Support Workday workflows, configuration, user access and system updates.
• Troubleshoot issues and identify opportunities to improve HR processes and automation.
• Maintain Workday documentation and support system training and adoption.
• Coordinate onboarding, off boarding and performance cycles.
• Support broader People & Culture activities across VML Australia.

Required Experience, Skills & Capabilities

• Experience in HR administration, People Operations or HRIS.
• Hands-on experience with Workday, including employee data, workflows and reporting.
• Strong data management, Excel and problem-solving skills.
• Excellent attention to detail, organisation and stakeholder communication.
• Exposure to Workday configuration, reporting, UAT or system enhancements is highly regarded.
• Understanding of Australian employment legislation and HR compliance is desirable.
• Ability to manage confidential information with discretion.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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